Pick Miro for fast team brainstorming, Mural for guided workshops, and Conceptboard for review-heavy work with clients. If you need a whiteboard for sticky notes, diagrams, planning, and feedback, these seven tools are the best places to start. Miro says more than 80 million people use its visual workspace [source: Miro].
TLDR: Miro is the easiest all-round pick for most teams. Mural is great when you run training, strategy sessions, or design workshops. Conceptboard is strong when you need structured feedback, version control, and tidy client reviews. For example, a 12-person product team could use Miro for a 30-minute sprint retro, then switch to Conceptboard when 4 clients need to mark up a design without chaos.
1. Conceptboard
Best for: client feedback, design reviews, and remote project work.
Conceptboard feels calm. That matters. Some whiteboards turn into a messy wall of neon notes after five minutes. Conceptboard is better for teams that need clear comments, approvals, and visual feedback.
It works well for agencies, marketing teams, product teams, and teachers. You can add files, comments, shapes, drawings, and tasks. The biggest win is its review flow. People can leave feedback in the right place without starting a 47-message email thread.
The catch is that it may feel less playful than Miro or FigJam. If your team wants wild brainstorming energy, it may feel a bit serious. But for client work, serious is often good.
2. Miro
Best for: brainstorming, product work, agile planning, and big team sessions.
Miro is the popular kid in the online whiteboard room. It has templates for almost everything. Mind maps. Retros. User journeys. Roadmaps. Flowcharts. You name it.
It is fast to learn. Most people can join a board and start moving sticky notes in minutes. That is a big deal when half your team just wants to get the meeting over with.
Miro also connects with tools like Slack, Jira, Google Drive, and Microsoft Teams. That helps if your team already lives in those apps.
Honestly, it feels like Miro can do too much at times. New users may click around for 10 minutes before finding the one button they need. Still, it is one of the best choices for mixed teams.
3. Mural
Best for: workshops, design thinking, and team exercises.
Mural is built for facilitators. If you run meetings with steps, timers, voting, and group activities, Mural makes life easier.
Its templates are strong. You can guide people through an activity without explaining every tiny thing out loud. That saves time. It also keeps shy teammates involved.
Mural is great for HR teams, consultants, coaches, design teams, and innovation groups. It shines when the meeting has a plan.
The annoying part? If you just need a quick sketch or simple board, Mural can feel like wearing a suit to buy milk.
4. FigJam
Best for: designers, product teams, and fun brainstorming.
FigJam is made by Figma. So yes, designers love it. But non-designers can use it too.
It feels light and playful. You get sticky notes, stamps, widgets, diagrams, and quick reactions. It is great for early ideas and product discussions.
If your team already uses Figma, FigJam is a no-brainer. Designs and whiteboard thinking can sit close together. That makes handoffs smoother.
The weak spot is deeper business planning. FigJam is fun, but it may not replace a heavier tool for complex workshops or client approvals.
5. Lucidspark
Best for: diagrams, process maps, and structured planning.
Lucidspark is part of the Lucid family. If your team already uses Lucidchart, this tool fits nicely.
It is useful for mapping systems, user flows, org charts, and business processes. It feels more organized than messy brainstorm tools.
Teams in operations, product, engineering, and business analysis may like it. You can start with rough ideas, then turn them into cleaner diagrams later.
It drives me crazy when diagram tools make simple boxes feel like a tax form. Lucidspark is better than many, but it still has a more “work tool” feel than FigJam or Miro.
6. Microsoft Whiteboard
Best for: Microsoft 365 teams and simple remote meetings.
Microsoft Whiteboard is the easy pick if your company already uses Teams. It is built into the Microsoft world, so access is usually simple.
It works well for quick notes, sketches, lesson ideas, and simple collaboration. You do not need much setup. Open it, write, draw, share.
Do not expect the deepest template library. Do not expect fancy workshop controls either. This is more of a simple shared canvas than a full visual planning hub.
7. Stormboard
Best for: sticky note meetings, decision making, and reports.
Stormboard focuses on ideas and outcomes. Teams add notes, group them, vote, and turn them into reports.
That last part is handy. Many whiteboard meetings end with someone saying, “Great, who is writing this up?” Stormboard helps reduce that pain.
It is good for business teams that want a clear result after a meeting. Think planning sessions, feedback rounds, and decision workshops.
The interface is not the flashiest. But if you care more about order than sparkle, that may not matter.
Quick Comparison
- Best all-rounder: Miro.
- Best for workshops: Mural.
- Best for client reviews: Conceptboard.
- Best for design teams: FigJam.
- Best for diagrams: Lucidspark.
- Best for Microsoft teams: Microsoft Whiteboard.
- Best for meeting reports: Stormboard.
How to choose without overthinking it
Start with your main use. That sounds obvious. Yet teams often buy the shiniest tool, then use 15% of it.
If you run open brainstorming, choose Miro or FigJam. If you run formal workshops, choose Mural. If you collect feedback on designs, PDFs, or plans, choose Conceptboard. If you map systems, choose Lucidspark.
Also check permissions. This is where time disappears. Expect to waste time on guest access if your company has strict security rules. Test it with one outside user before your big meeting.
The best whiteboard is not the one with the most buttons. It is the one your team will actually use without groaning.